Monitoring Documents for the 24-25 fiscal year are due to HHA by December 5, 2024. There is a two part process for submitting your documentation.
1) Submit organizational documents (see below for a list of requirements)
2) Follow the prompts on the “Submit Staffing Documents” tab
Documents Required for Organizations Receiving ESG/DCF Funds
IRS 501c3 designation letter
Emergency Plan with BOD minutes approving plan (must be dated within the last year)
Proof of liability insurance
FFATA Certification of Executive Reporting
OCA Number
Name and contact information of Deaf and Hard of Hearing POC (if applicable)
Name and contact info of Information Security Officer
Name and contact info of Educational Liaison
Documents for Employee’s whose Salaries are Supported by ESG/DCF Funds
When clicking these links, you will either log in or set up a new user account. Once you are logged in, you will click on the “learning ” tab in the upper left corner and then select “Learner Home.” If the specific training courses you are seeking do not automatically populate on your screen, there is a space to “Search for Learning” for the specific trainings listed below.
Navigating the DCF Background Screening Process
Step 1: Apply for an OCA Number
You can apply for an OCA Number My Florida Families.
Step 2: Register with Clearing House
Register at the AHCA Portal.
Resources
This short video provides details on the registration process.
This pdf explains the registration process in detail.
Tips
- DCF is the Program
- Provider is your Role
- Provider Type is “DCF Other”
- Provider Name: Select your name and double check the OCA number is correct
- Print and Return User Registration Agreement to DCF